Plan Chairs and Desks for a Shared Office

Record the work position before the furniture count

List the equipment, documents and storage needed at each position. Note whether desks are assigned or shared and whether people frequently work with a neighbouring colleague. These requirements affect where screens, partitions and storage should go.

Compare actual desk openings with chair widths, bases and arm heights. A workstation may have space for several screens yet include supports or drawers that affect chair placement. Request drawings for the exact configuration being quoted.

Check movement with chairs occupied

Sketch the chair positions when working, pulling out and turning. Review routes between desks and access to shared storage. Do not plan circulation using only chairs tucked beneath the work surfaces.

Coordinate applicable access, building and workplace requirements with the responsible design or premises team. If electrical distribution or cable management needs installation, have that work planned by the appropriate people; furniture placement should not create an improvised cable route.

Clarify what a workstation package contains

A package image may show accessories that are not included. Obtain an itemised list and compare it with the plan before approving quantities.

Trial a representative bay before multiplying it

Where possible, check one desk-and-chair position with the intended equipment. Include a position near storage or a divider, not only the most open part of the arrangement. Record any differences between the drawing and the usable space.

Use the result to refine quantities and specifications. Confirm finish codes, assembly, delivery access, warranty and support terms in the final quotation. The catalogue examples below connect shared workstations with relevant chair groups without assuming the pictured chairs or accessories are automatically supplied together.